WAvNA Condo Directors Club
Minutes by Chris Cooney
June 8, 2015, 6:00pm, Bay Garden Manor, 1250 West Ave
Thank you everyone for your enthusiastic participation. The Founders meeting of Wavna Condo Directors Club was a success and we look forward to a productive future.
Chair – Andre McIntosh – in charge of running meetings, creating agenda, inviting speakers, and reserving a meeting room.
Vice President , Isabel Anderson – assist the Chair in all duties
Secretary, Chris Cooney – take minutes, send correspondence
Gayle, President of Wavna, will announce CDC meeting dates at Wavna meetings and in Wavna newsletter
Name changed from “Condo Presidents Club” to “Condo Directors Club” , aka CDC
Generally, meetings will be held quarterly, the first Tuesday of the month at 6:30pm, 1250 West Ave social room. The next meeting will be July 7th (changed to Aug 4, 2015) to discuss the updated code requirements for fire alarm systems. Invite fire marshall /officer available – Chris Cooney will reach out.
Discussed how members would correspond, perhaps a Google Group or Facebook group – Gayle to make FB page.
Mission statement: To exchange information and promote awareness among condominium associations for the purpose of collaborating on all issues that effect a condo association -choosing quality vendors, negotiating contracts, comparative pricing, and sharing ideas and tips so our condo associations can improve efficiency and and accomplish cost savings.
Topics for future meetings:
Fire Alarm Systems – new code to bring systems up to date. Have Fire Marshal give presentation
Reserve Study – Why is this needed, who performs it, how often is it required?
40 Year Certification – Hiring an honest engineer, how to prepare before the inspection
Condo Association Laws – invite a condo attorney to speak
How to Change Your Condo By-Laws
Fine Committee – Should we create one, how to create one
How to conduct a smooth board meeting with no drama
Kickbacks and Corruption – Warnings signs a board member is on the take, how do you report it.
Pets – allowing or prohibiting, fines, installing a doggie pooh station
Renting – long term renting, background check, short term rentals, rules, security deposit, profit sharing.
Re-roofing and annual roof maintenance
Insurance – Tips to lower your buildings insurance costs
Termite and Pest Control – What is the difference between termite control and pest control, who are quality vendors, how to negotiate the contract, what price should I be paying.
Flood Mitigation – how to prepare your building for the raising of the street, what changes will our building need to make, will it require a special assessment, how to obtain the street design plans from the city.
Re-surfacing parking lot – best contractors, scooter parking , handicap parking
Electric Gates – best vendors, how to handle emergency weekend repairs, monthly maintenance contract
Intercom System – Quality intercom hardware, setting up the system, best vendors, intercom phone bill
Elevator Contract – hiring a quality vendor, how much should I be paying for monthly service, How to read the service contract, replacing your elevator
Trash Contract – how to negotiate, how to read the contact, what is a fair price, bin size, recycle bins
Landscaping Contract – Best vendors, mulching, tree trimming, fertilize, pesticides
Management Contract –
Pool – Best vendors, pool repair and leaks
Converting your balconies from railings to glass
Painting Exterior of Building, Rebar, Concrete
How to choose a vendor for repairs – recommendations for quality plumber, electrician, handyman